200.1R1 Organizational Meeting Procedures

POSTED: July 23, 2024

Code No.  200.1R1 ORGANIZATIONAL MEETING PROCEDURES

 

The board will hold its organizational meeting annually at the first regular meeting following the canvass of votes or, in non-election years, at the month corresponding to the prior year.  Notice of the meeting’s place and time will be given by the board secretary to each member, member-elect and the public.

 

The purpose of the meeting is to transfer material and responsibility from the outgoing board to the new board.  At the meeting, the board will elect a president who will hold office for one year.  Once elected, the president will be entitled to vote on all matters before the board.

 

Meeting Procedure

 

The organizational meeting of the board will be held in two parts:  the final meeting of the outgoing boards, and the organizational meeting of the new board.

 

  1. Final Meeting of the Retiring Board

 

(1) Call to order.

(2) Roll call.

(3) Approval of minutes of previous meeting(s).

(4) Communications.

(5) Visitors.

(6) Unfinished business.

(a) Current claims and accounts (for the retiring board to authorize).

(b) Other items.  If any member of the board feels the board should consider

 any unfinished business, even if only to identify it as unfinished business, the member should address the issue at this time.

(7) Examine and settle the books for the previous year, unless completed at an earlier meeting.

(8) Review of election results on election years.  The board secretary will present the 

county auditor’s official report on the latest elections.  Official results are recorded in the minutes.

(9) Adjournment of the retiring board.

 

  1. Organizational Meeting of the New Board

 

(1) A member of the Board of Directors, as president pro-tem, will preside over the 

meeting until a new board president is elected.

(2) Call to order.

(3) Roll call.

(4) Oath of office.  The board secretary will administer the oath to new members.

(5) Election of a president of the board.  The president pro-tem calls for 

nominations; nominations need not be seconded.  The board will then vote on 

the nominations.  The secretary will announce the result of the vote, and the 

Board Secretary will administer the oath of office to the newly elected president 

and the newly elected president will assume the chair.

 

Code No.  200.1R1                                        ORGANIZATIONAL MEETING PROCEDURES

 

  1. Election of the vice-president.  The president of the board will call for 

nominations; the nominations need not be seconded.  The board will then vote 

on the nominations.  The president will announce the results and administer the 

oath of office to the vice-president.

 

Other items of business at the organizational meeting may include:

 

(7) Board resolution of appreciation recognizing the public service rendered by 

retiring board members.

(8) Determination of dates, times, and places for regular meetings of the board.

(9) Board resolution to define the operating rules and practices that will be followed 

by the new board.

(10) Communications.

(11) Visitors.

(12) Superintendent’s report.

(13) Adjournment.

 

Approved: November 10, 2003

Reviewed:

Revised: February 15, 2021

 

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